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And here’s the link again for signing up to staff.
added the shifts.
2025 Home and Garden
Mar 3 – Mar 16
Multi day event at the convention center. huge display space for standalone MOCs and train/town collaboration. increased cup credits since it is a paid event.
Shifts Layouts Cups View Shifts (25)Empty Shifts – 7Participants – 16 I’m going to fill my car with whatever I have, but I also need to bring 2 tables and a bin of LUG items. If I have additional space, what would be the best thing to bring? I have more modulars for the train, video game stuff for the worlds, and the Pac Man lenticular. I can’t guarantee any more, but if I can fit an apartment in a Civic Coupe, I think I can squeeze a few more things in.
We’ll be bringing a few extra things as well, like Rivendell, but I always like seeing things that aren’t “traditional” sets or MOCs like the lenticular, and additional MILS’d modulars to fill up the Box would probably be useful.
I also have half an idea about tweaking the track layout slightly to put out the double-track railroad crossing module(s?), just because they’re different from the regular track and tie the tracks to the roads (and the road driving directly into the sneeze guards feels like the world you see on the tables doesn’t end with what you can see).
EDIT: I’m also going to make use of that extra LUG table sitting in the middle of the Box for setting up my crane, it’s tall enough now that it has to be reassembled laying down (but it unfortunately can’t pick itself up still).
Also, (probably already mentioned,) LUG members can keep any parking receipts to submit for reimbursement since H&G is paying the LUG to be there.
Did we not get the show to say they’d validate parking or something? The event parking rates at DLLCC will eat something like a third of what they’re paying the LUG if we’re just getting reimbursed by the LUG.
The show does not validate parking. Park at the stadium for $8 and ride the free shuttle, it runs from an hour b4 the show opens till 30 minutes after the show closes
Have we decided that we will reimburse up to the 8 if we park at the Convention Center or only at the stadium lot?
The LUG has in the past reimbursed for the $8 that it would cost to park at the Stadium. This is a balancing act. On the one hand, the only reason we are getting any money is because we pointed out that there is a significant cost incurred by the LUG and it’s members to put on this show. Hence all of the money we are getting is meant to support the show in some way. Whether that’s parking, stanchions, table cloths, meals etc. That’s at our discretion as a LUG. On the other hand the funds aren’t unlimited and having everyone park at the convention center or claim meals would eat up those funds real quick. So the consensus thus far has been the fee for stadium parking and not to cover meals. What’s left over has gone on to fund things like the MILS plates for the trains as well as support the LUG in other areas throughout the year.
I support folks being able to claim a cap of $8 per day worked regardless of where they park. I understand that the stadium isn’t convenient for everyone. But I do highly recommend it as the shuttles run constantly, the drivers are well coordinated to get you where you need to go even when cops decide to block of Gen Robinson and you have to take the back roads up past the Children’s Museum and Aviary as I experienced last year. 🙂
the only reason we are getting any money is because we pointed out that there is a significant cost incurred by the LUG and it’s members to put on this show. Hence all of the money we are getting is meant to support the show in some way.
Makes sense, as does the other discussion about how much to reimburse, so I’m also in favor of the $8/day for parking.
FYI, there is no parking fee on Tuesday for set up. Once cars are unloaded, there is space inside the convention center to park your car while setting up. This is ONLY for Tuesday, March 4.
Based on all other comments so far, I will plan to be there between 8:00 and 9:00 am.
I will be in line at 6:50a tuesday. a few hours of setup goes fast.
I prefer receipts match the amount being requested for reimbursement. I am not an accountant and don’t know how to manage partial reimbursements.
I encourage street parking. I’ve parked all day downtown for cheaper than $8. It’s free after 6 and free on sundays.
No shame in submitting reimbursements, that is a great use of club funds to support a great event for the LUG. Reimbursements are also not required to be submitted. If you do, use this form http://steelcitylug.com/financial/
I haven’t claimed display space yet, or signed up for shifts, but I plan to by this weekend.
I think when I setup last time, I was able to park my car to the right wall pretty much the entire time. Had to move to accommodate others coming in but it was fine.
I’m going to be there early as I can and setup the camera and start streaming when we start hauling stuff in.
We may want to look into how to do partial reimbursements then. Anybody have the relevant accounting experience, knowledge, phone a friend? I know some members have mentioned not wanting to support this event because they do not find the shuttles to be convenient and would prefer to park at the convention center but those fees add up quick. As for street parking, there are quite a few folks who are not on board with that either for safety, inconvenience or other reasons.
Now that said, I will now instruct folks on what they would need to do to get a receipt for parking at the “shuttle parking lots” for exactly $8 (or the relevant daily fee should it have changed this year) on a day that they worked the Home and Garden. Step 1. Go to https://alcoparking.com/parking-receipt/ . Step 2 self report what lot you parked at (Gold lot 1), what you paid with (cash), the amount ($8 assuming it’s the same this year) and the other relevant information Name, Date, Duration. Hit submit and it generates a pdf receipt for your parking to submit for reimbursements. Last I checked the lot attendants really didn’t care who were coming into the lot And there were quite a few cars parking there. They just pleasantly took the requisite cash fee and gave you change as required. If asked for a receipt they would direct you to the above website. Just sayin
I encourage street parking. I’ve parked all day downtown for cheaper than $8. It’s free after 6 and free on sundays.
As someone who works downtown, I want to know where this mythical on-street parking for less than 8 bucks a day is hiding!
I plan on making Tuesday one of my in-office days and can help set up until 9:30 or 10.
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