Quarterly Meeting Agenda
Location:  Matt’s house
Time:  1pm-8:30
Date: Saturday, January 25th, 2014	
In attendance: Josh, Matt, Doug, RJ, Rich, Tim (+Joe), Evan, Dan W, Laura, Joe, Greg, Dave

Couldn’t make it due to weather or other circumstance: Josh W, Hannah, Ben, Susie
	
Topic	Time	
Greetings!
1.	Host introduction
2.	Pass around:
a.	Info sheet
b.	additional business cards
c.	AFOL stickers
3.	New comer introductions – RJ, Dave, Joe
4.	Show and tell – Evan brought some movie sets and mocs and doug brought his castle	15 Minutes	
Business:
1.	Q4 Summary (15m)
a.	Greenberg – talked to frank about our trouble and how we were treated.  Got $200.  Good event to get better at pulling off more efficiently.  Most registrations and facebook likes after an event to date.
b.	Trolley Museum - said they’d give us a small donation and loved having us.  Laura will follow up.
c.	Braddock – We have HUNDREDS of chima speedorz sets available to use as we please.  If you come up with a use, let us know.
d.	New badges earned – Rob, Dave, Ellen, Nancy
2.	Vision casting (20m)
a.	Handbook - https://docs.google.com/document/d/1bYA6DLvtXI5zYvRX_eNlz6XePRZHqJLhdWkwUh28Jvg/edit
b.	2014 steering survey – at the end of this document
3.	Financial status (10m)
a.	Reimbursements - none
b.	Current funds and recent transactions - $811.89
c.	LUG/Event support – Queue bricks used internally to describe parts not available to the public or released in any set.  We can exchange our support for credit to lugbulk prices.  Decision made to transfer all to credit to buy 1 x 1 for mosaics.  Anything left to come out of LUG general fund.
4.	Events (120 mins)
a.	LUGBULK – definition/discretion/finalization.  Good experience having pennlug lead.  It’d be nice to have control next time around.
b.	AFOL days  SUNDAY -MAR 2, MAY 25,, AUG 31, NOV 9 (on calendar)
a.	Prescreening (15m)
i.	Build install
ii.	Logistics, pass out tickets
b.	Philly Brickfest – dimensions, techniques demo? Apr 24-27(25m) – confirmed a 20’ x 20’ area.  5 interested so far.  Good event to be a part of.  Same convention format (first 2 days are for presenters, 2nd are for public).  Matt will be the point.
c.	Westmoreland Museum of Art- July(25m) – all art is welcome!  Thread started to talk about a field trip.
d.	Cranberry Days july 12th weekend (25m).  we can do whatevery we want.  Plan is to build a mosaic of their playground and have them build it.
e.	Summer reading June 2nd (20m). Fizz, pop, read.  Tim will lead.  Thread is here - 
f.	Greenberg  July 12-13 (10m).  in a very busy time, same weekend as cranberry days.  Still a good event to refine our skills.
5.	Announcements (5 mins)
a.	Ambassador – dead until fall
6.	Idea sharing (10 mins)
a.	Half PaB cup for birthday in past quarter – no carry over, have to be present and use it.
b.	How to use sets – raffle for $1 a ticket to the public.  
c.	MILS standard -  everyone agreed to plan for MILS town displays in the future.  Brick built road instructions needed.
d.	Building display tables – have pennlug schematics.  Going to need tables for Westmoreland museum.
e.	Reusable/permanent lug displays-sets-mocs-fig scenes.  Josh to schedule a build day to reserve fig scenes out of lug inventory and into a display inventory to make displaying easier.
f.	Awesome Pittsburgh – they were very interested in us applying for the $1,000 monthly award.
g.	RJ added opportunity to display at Youngstown in august – possibly just moving over everything from Westmoreland.
h.	Rich brought up toonseum wanting a model of popeye for year of animation.
7.	Redemption (30m)
a.	Clear out borrowed list
b.	setup 
c.	Recap rules	210 Minutes
	
Closing:
1.	Review follow-ups and owners
2.	Open discussion
3.	Parts swap / sorting	15 Minutes	

2014 steering notes:
2013 goal was to increase membership and test our abilities as much as possible.  AKA ALL THE THINGS.
15 participants
Who are we - 73% are moc builders, 53% set builders
Defined participation - 53% committed, 20% don’t have the time now, but want to.
Enjoyed in 2013 - Small get togethers, interactions in the forum, 
More in 2014 – non revenue displays, sorting parties
Meetings - At least quarterly considering events as a get together
Best communication channel - Checking forum topics – now made easier, newsletters
Where – 46% say within city limits, 20% north or doesn’t matter
Leadership – 86% no strong opinion, 1 more leadership, plan to have strong opinions this year
OUR LORD AND SAVIOR JOSH RULE WITH IRON FIST

I am shocked at how many boxes of parts LEGO has sent to the LUG and am grateful that people have time to attend events.
Our events could benefit from some type of formalized process since we often are not well organized until the very end. As a group it would be nice to construct a "permanent" build for shows.
What I'd really like to see is each member's specialty brought forth and shared. I want to know HOW you guys build things! My experience is so narrow that I want to learn from others too.
2012-13 was a great start to the LUG. Let's keep rolling in 2013-14 and increase our activities a bit.
-------------------
2014 will be internally focused. Rewarding participation with parts.  Only displays that we know we can enjoy or will help strengthen the lug and/or its membership.